Best Tools to Be More Productive and a Better Entrepreneur


Starting your own business feels like juggling ten things at once. As an entrepreneur myself, I am always looking for ways to work smarter and when you have the right tools, it can boost productivity dramatically. 

Here are tools I use for managing social media accounts, developing apps, running ecommerce shops, learning skills and anything that just makes my life easier.

These are all tools I have used and benefitted from personally. Now, let’s get into it!

> Audible

I share this offer a lot because it is simply the best book offer available anywhere. New users can sign up on and get any 2 audiobooks 100% free (even if you cancel your membership).

Audiobooks just make your daily life more productive. You can listen in the car, at the gym, while cooking food and make ordinary time even more valuable.

> Fiverr

Outsourcing work makes more sense as your business grows. I use talented freelancers at for many projects. Besides saving me a lot of time, many people there have skills that I do not such as editing videos, in-depth keyword research and article writing. We've partnered with Fiverr so if you sign up with our link you automatically get a credit! Sign up for Fiverr here

> UpWork

If you can't find what you need on Fiverr, then Upwork is another great place with a huge number of skilled professionals. Overall, I find that this site is more appropriate for larger and longer projects compared to Fiverr. That’s why I like to use it for app development and things like that.

> Our YouTube Playlist

Our playlist helps you discover new entrepreneurial videos every week

Our playlist helps you discover new entrepreneurial videos every week

I spend a lot of time on YouTube learning things about business and marketing, so I built a playlist of all my favorite entrepreneurial videos. It gets weekly updates as I find more quality resources and if you watch it you'll be learning the same things I do. Subscribe on my YouTube page here

> Make a Learning Dedicated Youtube Account

This is one of my favorite hacks. If you want to really learn business on your own then do this:

Make a 2nd Gmail account so you have a YouTube account dedicated for all your entrepreneurial, professional, and motivational education. By having a 2nd account you easily separate your entertainment videos from educational videos. Here's how you do it:

  1. Go to and click the dropdown menu on the top right

  2. Click switch accounts

  3. Click Add an account

  4. Type in a 2nd or backup email account

  5. Now subscribe to only learning, motivational and educational channels

Not only will you keep your business playlists and subscriptions in one place, YouTube will only recommend other videos with similar subjects. You can laser focus your learning time on just the subjects that matter to you with no distractions. Make sure you only use the 2nd account for these topics.

> Life Changing Books 

There are so many different books about being a great entrepreneur out there that it can get confusing. My favorite 29 books that I have read and found valuable are all compiled for free in this list. Check it out if you need new reading material 📚

Additionally, on my story I asked you all to name a book that changed your life. After tallying hundreds of answers, here are the most "life changing" books submitted by you guys. Make sure you save this list for later:

“Life Changing Books” based on hundreds of submissions

“Life Changing Books” based on hundreds of submissions

> AirBnB Credit

Whether you travel for business or pleasure, you might have to do some work on the road. I would suggest finding a place to stay with AirBnB instead of going for more expensive hotels. AirBnB is also a good alternative if you want to travel "off the beaten path". When I went to Australia for three months, one host gave me bus passes and some great information about Melbourne which helped me enjoy the trip even more. You can't get that kind of service from hotels. If you want to try AirBnB sign up with my link to get a discount on your first trip!

> Google Stock Images Filter

Use this Google filter to search every free stock photo across the web

Use this Google filter to search every free stock photo across the web

LINK: Google Stock Images 📸

Do you use a lot of stock photos? Bookmark the above link and use it every time you need a stock photo for any type of project. You can find free images on sites like Pexels and Pixabay but this search filter shows them all at the same time, which makes finding exactly what you want easier, faster, and more convenient.

> Coinbase & Coinsquare 📉

If you follow our Instagram you know I'm intrigued about cryptocurrencies. Coinbase is the most popular place to get involved with Bitcoin even if you know anything about it yet. This popular site allows you to buy Bitcoin and other cryptocurrencies like Litecoin, Ethereum and more. You can start investing with as little as $10. You can also deposit $100 with our link to get $10 worth of Bitcoin absolutely free… an immediate return on investment ;) If you're into this kind of stuff I highly recommend learning about crypto! Here is our coinbase bonus.

🇨🇦 If you are in Canada like me, you should sign up with Coinsquare instead because it will be easier to withdrawal your money. To get a $20 bonus, sign up here

> Build New Skills with Udemy

Udemy offers thousands of free & paid courses for entrepreneurs

Udemy offers thousands of free & paid courses for entrepreneurs

The skills you learn directly influence your ability to succeed as an entrepreneur, freelancer, or employee. One of my favorite places to learn specific skills has been Udemy. 

Udemy hosts thousands of different courses, both free and premium, that can help you learn everything from networking skills to software programming. I've taken classes in ASO, App marketing, Instagram, list-building, and many more. If you want to set aside time to improve existing skills or gain new ones then Udemy is the place to go to get high quality courses. Visit Udemy here.

A great alternative I recently found is Skillshare. It has a lot of the same courses except you have access to ALL OF THEM with a netflix style subscription. You can get access to 18,000 courses for free for 2 months by clicking this link. Try it out!

> Skillshare (Free for 2 months)

Skillshare is a professional service that has 18,000+ classes ranging from design, entrepreneurship, marketing, photography and much much more (similar to Udemy). Though it is a paid platform, they offer a free trial for new users where you can learn and access all 18,000 classes absolutely free for 2 months. Sign up on Skillshare and get all 18,000 classes free for 2 months here.

> "Empty Your Brain"

I believe being organized plays a huge part in being successful. One of the best organization tips I've ever got was from the book, "The Productivity Project" by Chris Bailey. 

The author explains that writing everything down is a powerful way to free up mental space and get organized. "Emptying your brain" will not only reduce stress and help you focus, it also motivates you to action.

To "empty your brain" you must externalize ALL the thoughts in your head onto paper or on your phone. You'll be amazed how many goals, tasks, projects and commitments you're keeping up there and how clear your head will feel once you write it down all in one place. Your brain is much better at focusing when you have a clear mind.

The more things you get out of your mind and written down, the more brain power you have left for day-to-day focus and inspiration. Start taking notes on to-do lists, grocery lists, appointments, new ideas, things to research and anything else your mind is working on. And, as long as you don't misplace your lists, you will never forget anything and your brain will thank you for it.

> Download Free eBooks

I think eBooks are a super underrated tool for entrepreneurs to learn things quickly. Quality ebooks organize information in easy-to-understand formats, which makes learning more natural. They exist for any topic you can think of and are written by the top marketers and business creators in any industry. Ebooks give in-depth insider views of how things should work and what you should do to find the same level of success.

No matter what topic you want to learn more about, all you have to do is google "free ebook" and the topic itself, and you will find a wealth of information like the example below:


Once you do your search download whatever looks good then print them out or save them to your phone. It's a great way to always have reading material and often times you'll get better information than actual books on your industry.


> Spark Post

While Photoshop is the industry standard for graphic editing, it does cost money. Spark Post's free version can do a lot of the same stuff and not break your budget. This software is also from Adobe and helps you create tons of text effects and unique graphics for sites, ads, Instagram or other social media posts and products. It's even available as a mobile app. I used it a lot for making pictures for FutureSuccessors before I paid for Photoshop.

> 1Password

Online security is essential for individuals and businesses alike. Too many people use the same password for all of their websites and accounts because it is easier to remember them. They save passwords in their browser and hope that no one ever steals their laptop (I was guilty of this as well). Now I use 1Password, which is a way better option to keep all of your accounts secure and is only $40 annually, plus it has some cool features.

> Meetup App

For networking, information, and socializing in your region and on business trips, nothing beats the Meetup app or website. You can find a wide assortment of events and groups to join in any part of the country. If you want to stop by a business presentation, take a seminar about marketing, or even join a book club download the Meetup app.

> Amazon Note Pads

Even in this digital age, it makes sense to have quality paper pads to jot down notes with a pen. These packs have 6 notepads that last a while, are inexpensive and get the job done. Get them here.

> Standing Desk

Most entrepreneurs who work from a home computer spend a lot of time sitting, which is not very healthy in the long run. To solve this, I picked up this standing desk on Amazon to use a few times every week. It is small enough to hide under my desk when not in use and has a built-in USB fan so your laptop stays cool. The best part is this model is really good on your wallet compared to other standing desks on the market. Click here to see more.

> BetterSnapTool (Mac App)

BetterSnapTool lets you easily adjust your windows on a Mac

BetterSnapTool lets you easily adjust your windows on a Mac

BetterSnapTool lets you adjust the sizes of the windows you have open on your Mac laptop. While Windows computers have this ability built-in, you need something to help you on Apple machines. This is incredibly useful for research or when working with multiple programs at the same time.

> Tab Notes Free (Mac App)

Take notes very quickly with this app

Take notes very quickly with this app

While you can take notes on a pad of paper or your phone, the Tab Notes app lets you stick them right on your computer screen. It is both faster and more convenient than searching for pieces of paper when you need to keep something in mind. Just one click and you have access to lists, fonts, your schedule, new ideas, and links to check out. It allows you to create multiple tabs and move them wherever is convenient on your screen. I use it everyday.

> Utilize Facebook and Telegram Groups

Most entrepreneurs know the power of social media for networking and marketing, but these sites are also excellent learning tools. One tool is to find Facebook and Telegram groups focused on industries, niches, or subject of interest to you. Search for cryptocurrency, instagram, seo groups and so on. The list of subjects you can find is virtually endless. Not only can you find information, you can also ask specific questions directly to people that may no more than you or have more experience. 

> Content Scheduler

Schedule content in advance with a service like Grum

Schedule content in advance with a service like Grum

Handling all of your social media posts manually can get overwhelming and take too much time out of your day. That's why I use a content scheduler like Grum, which is only $10 per month, to schedule content and have them posted automatically based on your time schedule. Schedugram is another great option, but it can get rather expensive if you have a large account.

On Grum I spend 2-3 hours per month scheduling all of my content for @FutureSuccessors and other accounts. This program lets me choose the most effective times based on my analytics, and leaves me more time to engage with followers, respond to DMs and create better content. If you're trying to grow your instagram following all I can say is I wish I used this sooner.

> Google Sheets and Google Docs

Microsoft Word and Excel are industry standards, but do not have automatic backup features and make sharing more difficult. Google Sheets and Docs is the answer if you need to do this frequently. They are free, simple to use, and even available offline.

> Final Thoughts

As an entrepreneur, I find increasing my productivity is more effective than working longer hours. Sure, working 24 hours a day gets more done, but it wastes so much time and wears you out. Hopefully these tools will help you work smarter rather than harder.

> Share Your Tools

👉Have any tools of your own? We’d love to see it in the comment section below!